• Finance Coordinator

About the Organization
Partners In Care Maryland, Inc. (PIC) is a 501(c)(3) nonprofit organization dedicated to empowering Older Adults to age in place with Dignity and Respect through a unique culture of service exchange and time banking. Established in 1993, PIC offers neighborly, niche services, including transportation, handyman repairs, and service navigation to ensure that our communities and older adults continue to age safely, independently, and with dignity and respect in their homes.
Job Overview:
We are looking for a dedicated and experienced Finance Coordinator to oversee and manage the financial operations of our nonprofit organization. The ideal candidate will have a strong financial management, budgeting, and accounting background, with a passion for supporting nonprofit missions and community initiatives. As a Finance Coordinator, you will play a critical role in ensuring our organization's financial health and sustainability, enabling us to effectively deliver our programs and services to the community. You will collaborate closely with the executive team and program directors to provide financial insights and guidance, helping to inform strategic decisions and organizational planning.
The Finance Coordinator oversees, coordinates, and administers the organization's financial records, systems, and processes, including accounting, bookkeeping, payroll and benefits, reconciliation of accounts and credit card statements, record keeping, banking, insurance, and all related financial and office administration.
 
Responsibilities:

• Management of all accounting functions – accounts payable, accounts receivable, electronic banking, monthly reconciliations, and close month-end books.
• Processing invoices, payments, and expenses adhering to agency procedures. 
• Prepare financial statements for ongoing Board of Directors meetings.
• Preparation and management of annual audit.
• Manage all insurance policies and required trader’s licensures.
• Process, complete proper forms, and pay monthly sales tax.
• Management of all payroll functions. Administrator of all benefits.
• Produce budgets for grant applications. Prepare financial reports and invoices for grants.
• Must be able to understand and analyze complex data sets. Be comfortable working with spreadsheets and other financial software programs.
• Process Medicaid Waiver reimbursements.
• Collect and deposit all cash and checks received; monitor and record revenue from third-party processors.
• Monitoring actual spending against budget and identifying potential variances. 
• Responsible for all data entry for expenses, revenue, and journal entries in QuickBooks Online and reconciliation of invoices/bank deposits/bank statements/credit cards.
• Oversee PIC’s annual budgeting process, comply with all GAAP accounting practices and policies, and coordinate with the external auditor to promptly complete the annual and federal single audits.
• Maintain and track financial data related to grants, ensuring compliance with funding guidelines.
• Allocate staff salaries and expenses appropriately across all classes/programs.
• Ensure financial records are ready and compliant with grant requirements.
• Oversee staff timesheet submission and tracking, ensuring alignment with program allocations.
• Implement and maintain a time and activity tracking system to support the proper allocation of salaries to grants.
• Prepare and submit invoices for grant reimbursement on a timely basis.
• Monitor and reconcile payments received from funders.
• Work with leadership to monitor financial health, bank balances, and transfers and recommend necessary adjustments.
• Assist with grant budget modifications and financial planning.
• Other duties as assigned.
• Must Pass Background Check

• Associate’s Degree in Finance or Accounting or related field or equivalent experience;
• Minimum of 3-5 years of experience in financial management or accounting, preferably within a nonprofit organization.
• Strong knowledge of nonprofit accounting practices and financial reporting requirements.
• Sophisticated understanding of day-to-day accounting processes, general ledger work, and detailed budget processes.
• Attention to detail and accuracy. 
• Experience managing budgets, financial forecasting, and grant funding.
• Excellent analytical, problem-solving, and communication skills.
• Proficiency in financial software (QuickBooks) and Microsoft Office Suite, particularly Excel.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Commitment to ethical financial management and organizational transparency.

• 403(b)
• Dental insurance
• Health insurance
• Life insurance
• Paid jury duty
• Paid time off
• Vision insurance

• This is a full-time, in-office position—not a remote position. The hours are Monday through Friday, 8:30 a.m. to 5:00 p.m.